Introduction: 

Welcome to the Adapt IT Recruitment privacy policy. 

This privacy policy relates to all business conducted by Adapt IT Recruitment Limited (registered number 3836170) and all its trading divisions. We operate as an Employment Agency and an Employment Business.

The privacy policy is to help you understand what personal information Adapt IT Recruitment collects and what we do with it. By using our services, you consent to the data practices described in this privacy policy. If you do not agree with the data practices described in this privacy policy, you should not use our services.

To ensure that we always meet the highest standards of data integrity and personal privacy, Adapt IT Recruitment may amend this policy from time to time by updating this page. You should check this page regularly to ensure you are happy with any changes.

When companies and individuals use our services, they may trust us to control and process information about them, or, their company, on their behalf. 

If you are happy for us to do so and where your experience and skills are suitable to the markets we serve, we would like to retain and store your Contact Details, Job Descriptions, Skills and CV/Career History on our internal CRM. This will enable us to stay in contact for future opportunities which arise and to provide you with jobs, candidates, news, market and industry insight you may be interested in. 

You can request that this information be removed from our database and can unsubscribe from any alerts at any time by contacting us at info@adapt-itr.com 

Adapt IT Recruitment is committed to maintaining high data protection standards and ensuring your privacy is protected. Should you provide us with personal information by which you can be identified,  you can rest assured that we will use that information only in accordance with this privacy policy.  All our employees and agents who have access to or are involved in the processing of personal information respect the confidentiality of such personal information and to keeping this data as secure as possible and in accordance with the terms of this Policy as set out below.

What is covered by this policy:

• Candidates: details on the information we collect and how we use it
• Clients: details on the information we collect and how we use it
• Information for website visitors
• Our security policy
• Details on retention of your personal information
• Your right to withdraw consent to our processing of your information
• Your right to access information we hold about you

Candidates: The information we collect and how we use it:  

Where we have communication or contact with you, or you apply for a job through our advertising, our website, or via other means and communications, we collect data about your career/employment history/skills and future strategies and objectives. We retain this information on our in-house CRM and this information includes:

• Your name
• Your contact details including your personal email address
• Your career history 
• Rate / Salary requirements and locational preferences 

On occasion and for certain client contractual obligations, we may also request and record additional sensitive information. 

How we use your data:

• We use your data to find work that matches your skills and experience, help further your career, represent you for roles you are interested in and secure employment opportunities
• Maintain communications with you regarding job opportunities and the progress of any applications you make
• To personalise your experience and to allow us to deliver the type of content in which you are most interested
• To allow us to provide a better service to you in responding to your service and information requests
• To provide your details to prospective employers. We will only share your information with named prospective employers with your permission
• To provide you with information on jobs you might be interested in
• We will only ever share your details with a third party when we have your permission to do so
• To fulfill our obligations to our clients when you are offered employment

Your details will not be used, or, submitted to any other third-party individual/organisation unless you have spoken, or communicated with us by telephone, email, post or in person and we have your authority, or permission to release any documentation and/or, details of yourself, or company.

We will not ask for, or hold on to any other personal or sensitive information. Employment agency legislation and client service level agreements do require us to see copies or request copies of right to work and sometimes proof of address. Any other documentation will only be requested in respect of Adapt IT Recruitment securing you temporary work or an offer of employment. We do not run a payroll for candidates. 

You have the right to withdraw consent or amend your communication preferences at any time. You can request access to your details or do this by contacting us at info@adapt-itr.com

We may share your personal information with the following:

• Trusted third parties who provide us with functions or services on our behalf connected with us locating new job opportunities for you. These third parties are required to comply with our stringent undertakings relating to security and confidentiality
• Regulatory or law enforcement agencies, when required by law to do so.

Clients: the information we collect and how we use it:

Where we have communication or contact with you, or you ask us to work with you then we may record information about you and retain this information on our in-house CRM. This information includes: 

• Your name
• Your job title
• Your business contact information including your business email address and telephone numbers 
• Your organisation We hold and use this information in order to:
• Provide the service you have asked us to provide
• Provide you with insight/reports on the work/market we are undertaking on your behalf
• Maintain communications and contact with you for future strategy and talent pool development
• Advise you of relevant services, individuals and products 
• Seek your feedback on our services

You have the right to amend your communications preferences at any time. You can request access to your details by contacting us at info@adapt-itr.com

We may share your personal information with the following:

• Trusted third parties who provide us with functions or services on our behalf to locate candidates for your vacancies. These third parties are required to comply with our stringent undertakings relating to security and confidentiality
• Regulatory or law enforcement agencies, when required by law to do so.

Website Visitors:

We use cookies and Google Analytics to gather general information about visitors to our websites in order to better understand how our websites are used. They are also used to help us to understand your preferences based on previous or current site activity, which enables us to provide you with improved services. Additionally, we use cookies to help us compile aggregate data about site traffic and site interaction so that we can offer better site experiences and tools in the future.

Our websites may contain links to external websites operated by other organisations. Those organisations may collect personal information from visitors to their site. Adapt IT cannot guarantee the content or privacy practices of any external websites and does not accept responsibility for those websites.  

Security: 

Our website, tools and technology used are scanned on a regular basis for security loopholes, malware and known vulnerabilities in order to make your visit to our site as safe as possible.

Adapt IT Recruitment is committed to protecting the security of your personal information. We use a variety of measures, including but not limited to, firewalls and SSL encryption in order to protect your personal information from:

• Unauthorised access
• Improper use or disclosure
• Unauthorised modification or alteration
• Unlawful destruction or accidental loss

Retention of your personal information:

We will retain your personal information for a minimum of two years. In some cases, for example when we have successfully placed you into a role, or multiple roles, or maintained regular updates with you, we may retain your personal information for up to ten years. 

Your right to withdraw consent to our processing of your information:

You have the right to withdraw your consent to Adapt IT Recruitment processing your personal information at any time.  You can request access to your details by contacting us at info@adapt-itr.com 

If you withdraw consent, we will continue to store the information we hold about you but will not process this information.

If you ask us to delete the information we hold on you then we will delete all information except for your email address, first name and last name. This will enable us to record that you have withdrawn consent. In addition, where required by law, we may retain certain personal information about you to fulfil our legal obligations. You can request the deletion of your information by contacting us at info@adapt-itr.com

If you withdraw your consent but then subsequently apply for a job through Adapt IT Recruitment or request to use our services, then we will ask you to give your consent before we process your application or provide any services to you. 

Your right to access information we hold about you:

You have the right to access the information we hold about you at any time. Where we are legally permitted to do so, we may refuse your request and will provide you with our reasons for doing so. You may request to access the information we hold about you by emailing us at this address: info@adapt-itr.com